Print strategy
As our industry transitioned from stand alone analog copies to networked multi-function devices many predicted an end to desktop printers. The reasons were logical: Multi-function devices are much faster, have finishing capabilities on line and, maybe most important, are much more economical.
DocuTeam was, like most office solutions providers, was a distributor of HP products: not for the "razors" (the printers themselves) but for the extremely profitable "razor blades" (the consumables). What we found was that, although you can change the print culture within an organization somewhat (driving the longer print runs to the more efficient multi-functional devices) you can very rarely change "the way that water flows" (completely eliminating desktop printers). So, in the interest of better serving our customers needs and fulfilling our commitment to being a True Solutions Provider, DocuTeam sought out the very best solution to the all-too-costly "problem" of desktop printing. Our robust, award winning, Kyocera printer line utilizes the same aggressive cost per print as a multi-function device. As opposed to trying to completely change an organization's paper flow we can provide an all inclusive solution for both multi-functional devices AND printers. Put these together with the very best software available today and you have... the DocuTeam Print Strategy.
What are the benefits to the Print Strategy?
The finance people are happy because, in most every case, it provides additional value. The IT people are happy because they aren't overwhelmed with having to manage and service the printer fleet (we make their lives a whole lot simpler). The Accounts Payable people are perhaps the happiest of all... DocuTeam's Print Strategy saves your company money by making your office(s) more efficient.
AOP / Analyzing Office Productivity
Most organizations keep a "grasp" on their copying expenditures by simply looking at their equipment lease and service/supply invoices. But when asked what their printing expenditures are we sometimes get a blank stare. In fact, many of these companies don't even know how many printers they have because desktop printers most often do not go through the normal procurement process. All they know is that they "buy a lot of cartridges."
DocuTeam offers a full print study at no charge. This can locate high cost print areas that can be addressed with a perfectly scaled and economical solution. By utilizing state-of-the-art tracking software or by manually retrieving meter readings over a 2 to 4 week period, we can solidify your monthly print volume. All we ask is that you provide us with the printer expenditures from your accounts payable register over the last 6 to 12 month period. With this information collected we can truly identify your cost-per-print.
Our free AOP service can be expanded to analyze your copying expenditures, document distribution cost (Sharp's scanning features can minimize costly long distance fax charges and courier services) and evaluate specific jobs you are outsourcing to see if it might be prudent to bring them in-house. After the AOP is completed we will present to you our findings and discuss possible alternative solutions that will translate into increased productivity and value. You will be amazed at how a perfectly executed Print Strategy will help you conserve your valuable resources; human, financial and operational.
Expenditures Identified:
Print volumes/costs
Copying volumes/costs
Outsourcing
Document Distribution
Faxing
Courier